Name Fiscal Manager



PO BOX 278

PABLO MT 59855

(406) 675-2700

PERSONNEL OFFICE FAX: (406) 675-2711




****V A C A N C Y   A N N O U N C E M E N T****


TITLE:                    Fiscal Manager


LOCATION:                     Early Childhood Services


SALARY:                         $21.00 - $24.35 per hour


CLOSING DATE:               Thursday, November 29, 2018 at 5:30 p.m.



This position is a Testing Designated Position (TDP) within the definition of the CSKT Drug Testing policy.

The successful applicant, if not already employed by the Tribes must pass a pre-hire drug test and serve a mandatory six (6) month probationary period.


This position oversees and directs accounting, financial auditing and reporting, and budgeting for the Early Childhood Services programs. This position provides the official interface between Early Childhood Services and Tribal Contracts and Grants Specialist regarding all fiscal issues.


  1. Accounting:


  1. Coordinates with the Confederated Salish and Kootenai Tribes Contracts and Grants Department

     to ensure that financial and management accounting, budget functions, and reports are

     completed accurately and on time.                                    


  • Performs accounting functions for Head Start/Early Head Start Programs, ECS Childcare            Affairs (Part B and C), ECS Center Parent Committees, and any additional grants or program 2. At the request of the ECS Director, assists in the preparation of budgets and grant applications  
  •      including, but not limited to, preparation of budget line item spreadsheets.
  •            awards for any given fiscal year.
  •            Program, Child and Adult Care Food Program (CACFP), Johnson O’Malley, Bureau of Indian
  • Prepares and submits the Grant Application Budget Instrument (GABI) before the May 1st deadline.  


  1. Assists the ECS Director in budget management and control. In conjunction with the ECS

     Director, monitors consistency between contract budget and actual expenditures.


  1. Maintains, compiles, and collates all fiscal, budgetary, and monetary data relevant to audits to be

     performed. Serves as a liaison with all funding sources and independent auditors to ensure

     compliance with funding source rules and regulations, compliance with applicable laws, and to

     maintain appropriate program cash flow.


  1. Oversees and directs the fiscal operations of ECS programs, including submission of all financially

     related reports, compiling and analyzing financial information.


  1. Executes complex accounting operations ensuring that accounting procedures are in place and



  1. Assures preparation and maintenance of complete and accurate cash receipts. Monitors the

     appropriateness of all processed payments and disbursements.  


  1. Prepares general journal entries, submits to Central Accounting, and verifies for accuracy.


  1. Calculates and monitors Indirect Costs to ensure compliance with annual grant award



  1. Enforces proper internal control procedures.  


  1. Annually applies for and maintains ECS Gaming License used for fund raising. Handles monies

     for all ECS related fund raisers.


  1. Prepares monthly parent account reconciliation.
  2. Reports:


  1. Coordinates with the OHS Grants Specialist and the CSKT Grants Specialist monitoring

   program compliance of Federal and Tribal guidelines ensuring that reports are compiled and

   transmitted in a timely and appropriate manner.


  1. Prepares monthly financial and reconciliation reports by the required deadline.


  1. Prepares and submits quarterly financial statements for BIA, bi-annually for OHS, and

   final reports for both agencies.


  1. Confers with the ECS Director and applicable administrative staff in the preparation of financial and

   activity reports and budgets including, but not limited to, reports to funding sources, the Governing

   Body (Tribal Council), and the Parent Policy Council.


  1. Calculates and monitors the program’s non-federal share. Accurately posts In-Kind contributions

   used for the semi-annual and annual financial report submitted to the federal Department of Health

   and Human Services. Prepares final In-Kind report.  


  1. Other:


  1. Participates in the annual program self-assessment.


  1. The incumbent is a mandatory reporter of observed or suspected child abuse and neglect. Must

         properly report and document any incidents.


  1. Travel throughout the reservation and to state and out-of-state locations for training and meeting

         purposes is a requirement of this position.


  1. Attends mandated trainings and meetings, and seeks out professional development opportunities

         for self.


  1. Performs other duties as assigned.



  1. Bachelor’s Degree or Associate’s Degree in Accounting, Business Management or related field        

OR   in the absence of a degree, incumbent must have at least eight (8) years of progressively responsible experience in all phases of Tribal government administration and accounting.

  1. Four (4) years experience in basic office procedures including ability to operate office equipment normally associated                                                   with this position; ability to use Word, Excel, and Windows software programs.


  1. Three (3) years supervisory experience of a small to medium size work group.


General qualifications:


  • Employment preference given to current or former Head Start/Early Head Start parents. Must provide documentation.


  • Possess current CPR and First Aid certification with Infant/Child endorsement or be willing to obtain upon hire.


  • Health Requirements:
    • Current Physical Exam or ability to obtain Physical Exam upon hire.
    • Current on required immunizations or ability to become current upon hire.
    • Verification of recent TB screening or ability to complete required screen.
  • Must pass drug test and complete a Criminal Record Check including finger-printing, (no      

     violence against children or individuals, no domestic violence, no sexual abuse or violent acts

     against children or any person) prior to employment and every 2 years thereafter; subject to

     random drug testing through the Confederated Salish and Kootenai Tribe’s Personnel



  • Possess and maintain a current Montana Driver’s License and be insurable under the Tribes’ fleet policy.
File name Fiscal Manager 11.6.18.pdf
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