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CONFEDERATED SALISH AND KOOTENAI TRIBES
OF THE FLATHEAD NATION
PO BOX 278
PABLO MT 59855
PERSONNEL OFFICE FAX: (406) 675-2711
WEBSITE ADDRESS: cskt.org
****V A C A N C Y A N N O U N C E M E N T****
TITLE: Fiscal Manager
LOCATION: Early Childhood Services
SALARY: $21.00 - $24.35 per hour
CLOSING DATE: Thursday, November 29, 2018 at 5:30 p.m.
This position is a Testing Designated Position (TDP) within the definition of the CSKT Drug Testing policy.
The successful applicant, if not already employed by the Tribes must pass a pre-hire drug test and serve a mandatory six (6) month probationary period.
This position oversees and directs accounting, financial auditing and reporting, and budgeting for the Early Childhood Services programs. This position provides the official interface between Early Childhood Services and Tribal Contracts and Grants Specialist regarding all fiscal issues.
- Coordinates with the Confederated Salish and Kootenai Tribes Contracts and Grants Department
to ensure that financial and management accounting, budget functions, and reports are
completed accurately and on time.
- Performs accounting functions for Head Start/Early Head Start Programs, ECS Childcare Affairs (Part B and C), ECS Center Parent Committees, and any additional grants or program 2. At the request of the ECS Director, assists in the preparation of budgets and grant applications
- including, but not limited to, preparation of budget line item spreadsheets.
- awards for any given fiscal year.
- Program, Child and Adult Care Food Program (CACFP), Johnson O’Malley, Bureau of Indian
- Prepares and submits the Grant Application Budget Instrument (GABI) before the May 1st deadline.
- Assists the ECS Director in budget management and control. In conjunction with the ECS
Director, monitors consistency between contract budget and actual expenditures.
- Maintains, compiles, and collates all fiscal, budgetary, and monetary data relevant to audits to be
performed. Serves as a liaison with all funding sources and independent auditors to ensure
compliance with funding source rules and regulations, compliance with applicable laws, and to
maintain appropriate program cash flow.
- Oversees and directs the fiscal operations of ECS programs, including submission of all financially
related reports, compiling and analyzing financial information.
- Executes complex accounting operations ensuring that accounting procedures are in place and
- Assures preparation and maintenance of complete and accurate cash receipts. Monitors the
appropriateness of all processed payments and disbursements.
- Prepares general journal entries, submits to Central Accounting, and verifies for accuracy.
- Calculates and monitors Indirect Costs to ensure compliance with annual grant award
- Enforces proper internal control procedures.
- Annually applies for and maintains ECS Gaming License used for fund raising. Handles monies
for all ECS related fund raisers.
- Prepares monthly parent account reconciliation.
- Coordinates with the OHS Grants Specialist and the CSKT Grants Specialist monitoring
program compliance of Federal and Tribal guidelines ensuring that reports are compiled and
transmitted in a timely and appropriate manner.
- Prepares monthly financial and reconciliation reports by the required deadline.
- Prepares and submits quarterly financial statements for BIA, bi-annually for OHS, and
final reports for both agencies.
- Confers with the ECS Director and applicable administrative staff in the preparation of financial and
activity reports and budgets including, but not limited to, reports to funding sources, the Governing
Body (Tribal Council), and the Parent Policy Council.
- Calculates and monitors the program’s non-federal share. Accurately posts In-Kind contributions
used for the semi-annual and annual financial report submitted to the federal Department of Health
and Human Services. Prepares final In-Kind report.
- Participates in the annual program self-assessment.
- The incumbent is a mandatory reporter of observed or suspected child abuse and neglect. Must
properly report and document any incidents.
- Travel throughout the reservation and to state and out-of-state locations for training and meeting
purposes is a requirement of this position.
- Attends mandated trainings and meetings, and seeks out professional development opportunities
- Performs other duties as assigned.
MINIMUM QUALIFICATIONS (AS REFLECTED ON THE TRIBAL EMPLOYMENT APPLICATION):
- Bachelor’s Degree or Associate’s Degree in Accounting, Business Management or related field
OR in the absence of a degree, incumbent must have at least eight (8) years of progressively responsible experience in all phases of Tribal government administration and accounting.
- Four (4) years experience in basic office procedures including ability to operate office equipment normally associated with this position; ability to use Word, Excel, and Windows software programs.
- Three (3) years supervisory experience of a small to medium size work group.
- Employment preference given to current or former Head Start/Early Head Start parents. Must provide documentation.
- Possess current CPR and First Aid certification with Infant/Child endorsement or be willing to obtain upon hire.
- Current Physical Exam or ability to obtain Physical Exam upon hire.
- Current on required immunizations or ability to become current upon hire.
- Verification of recent TB screening or ability to complete required screen.
- Must pass drug test and complete a Criminal Record Check including finger-printing, (no
violence against children or individuals, no domestic violence, no sexual abuse or violent acts
against children or any person) prior to employment and every 2 years thereafter; subject to
random drug testing through the Confederated Salish and Kootenai Tribe’s Personnel
- Possess and maintain a current Montana Driver’s License and be insurable under the Tribes’ fleet policy.